The Business Master (3rd Edition)

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TOM(tm) The Text Organizer/Manager By PolySoft - Australia Copyright This Software is protected by both Australia's copyright law and international treaty provisions. Therefore, you must treat this software just like a book, with the following single exception. PolySoft-Australia authorizes you to make archival copies of the software for the sole purpose of backing-up our software and protecting your investment from loss. By saying , "just like a book", PolySoft-Australia means, for example, that this software may be used by any number of people and may be freely moved from one computer location to another, so long as there is no possibility of it being used at one location while it's being used at another. Just like a book that can't be used by two different people in two different places at the same time, neither can the software be used by two different people in two different places at the same time (unless, of course, PolySoft's copyright has been violated). Disclaimer In no event will PolySoft-Australia be liable to you for any damages, including incidental, consequential or other damages arising out of the use of this software. Trademarks TOM is a trademark of PolySoft-Australia WordStar is a trademark of Micropro Inc. IBM is a registered trademark of International Business Machines Corporation. Microsoft Windows is trademark of Microsoft Corporation (C) Copyright 1992 PolySoft-Australia. All rights reserved C O N T E N T S =============== Introduction i Getting Started iv Starting & Quitting TOM Chapter 1 Drawers Chapter 2 Folders Chapter 3 Cards Chapter 4 Deleting Drawers & Folders Chapter 5 Quick List Search Chapter 6 Index Chapter 7 Search Chapter 8 Print Chapter 9 More About TOM... Chapter 10 Line Editor Appendix A Card Editor Appendix B Boring Words Appendix C INTRODUCTION ============ One of the things that computers are good at is their ability to store information. And with the prices of hard disks going down every year while their storage capacity is increasing, every person is able to store a huge amount of information on his or her computer. The sources of that information are incredibly numerous. The most common ones are: - word processors - database management systems - accounting programs - on-line information services such as bulletin boards, etc... Although storing that information on a computer looks so neat, it creates two major problems: - searching through it - keeping it up-to-date If you have investigated the computer software market looking for some sort of information management tool, you already know how many programs are available promising you many beautifully-worded features, programs, their authors claim, will do everything you want. Some programs are good and some are not. The good ones come with thousands of pages of documentation and are written in a complicated way that only their authors can use them. Introducing TOM --------------- At PolySoft, we created a tool designed to help you. Our main objective was to create a tool so simple yet so powerful that will make your information management a breeze. We did not want you to learn any new theory, concept or new procedure to do what you already do. And then came that idea !!! In almost every office or home people use the good old filing cabinets with those huge drawers inside which documents are filed in different manila folders. So what we did at PolySoft was to computerize every single thing people do to file information using the filing cabinet system, from adding a new folder in a drawer to moving a folder from one drawer to another... This way you, the user, will benefit both ways: - no need to change the way you do things - now you can be more productive And that idea gave birth to TOM, your Text Organizer/Manager. What does TOM do ? ------------------ TOM is a program that you run on your IBM compatible computer to create and maintain an electronic version of a filing cabinet. TOM allows you to : - create a filing cabinet - create and remove drawers - create, remove and move folders - add, create, move, link documents - print documents and reports - search for information in documents - etc... How does it work ? ------------------ While using TOM and reading this manual, documents will be referred to as cards. These cards will be put inside folders which in turn will be put in drawers. TOM gives you the freedom to design and organize those cards, folders and drawers in any way you like. Also, TOM gives you the option to change your design of your filing system any time you like. TOM can be used as : - A text management tool: your documents will be stored in one place on your computer and handled by one program. - A text retrieval tool: no matter how many documents you have or how big the system is, any word, sentence or number is just few key-strokes away. - A learning tool: with its powerful link feature, people can browse through drawers, folders and cards and find inter-related information. How good is TOM ? ----------------- Using TOM is very simple. Once you've completed the tutorial section of this manual you will see that it is nothing new to you. The most important question is: how fast is it? and the answer is: "Very fast". Because TOM indexes every word in your cards, it is capable of finding what you are after in basically no time. And how does it compare to the some other programs available on the market? TOM is different. It is an integrated environment that gives you everything you need. It is different because: - it is a true user-friendly program - it uses windows and pull-down menus - it includes a built-in editor - it does not require any special hardware - it is easy to learn - it puts the user in control of everything GETTING STARTED =============== Backing-up the original disk ---------------------------- Before starting the installation procedure of TOM on your PC's hard disk, you need to make a backup copy of your original disk. To complete this step you need a new diskette whose size depends on the type of disk drive you have in your computer. You will need either a 720KB or a 360KB diskette. Make sure that you use the DOS command DISKCOPY to make a backup copy of your TOM diskette. If you are not familiar with DOS, please consult your DOS manual or your computer supplier. When installing TOM on the hard disk, use the backup copy not the original diskette. Installing TOM on your PC ------------------------- The installation procedure is quite simple. - insert the TOM diskette in drive A: - make A: your current drive by typing A: and hitting the Enter key - type: INSTALL and hit return follow the instructions of the INSTALL program. The installation program will create a directory called TOM on the hard disk, and will copy the TOM.EXE program file into it. When you run TOM for the very first time, the program will create a subdirectory called LIB in which it will put some control files. IMPORTANT --------- As you use TOM, more subdirectories will be created under LIB and more files will be put in those subdirectories. These files/subdirectories control every card you add to the system and SHOULD NOT be modified, deleted or edited for any reason. Also, DO NOT copy any file to any LIB subdirectories. Configuring your computer ------------------------- Every time you run TOM, make sure that your current working directory is TOM. To do that, create the following batch file (see your DOS manual on how to create a batch file) called TOM.BAT in a directory that is included in your DOS path: CD d:\TOM TOM Note: replace the letter d in the first line with the letter of the drive on which you have installed TOM. Running TOM under MicroSoft Windows V3 -------------------------------------- A PIF file has been included on the distribution diskette that will allow you to run TOM in the Windows 3 environment. You can load that file into the pif editor supplied with Windows and edit the STARTUP DIRECTORY field by adding the letter of the drive on which TOM has been installed. You do not need to change any of the other fields in the pif file. Chapter 1 STARTING & QUITTING TOM ================================= To start TOM, simply change to the TOM directory, type: TOM (or TOM /BW if you have a monochrome screen) and hit enter. Note: you can also use the batch file procedure described in the installation section of this manual. The opening screen of TOM should look similar to figure 1-1 below. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░╔ Welcome To ════════════════════════╗░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░║ TOM (tm) ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░║ The Text Organizer/Manager ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░║ Copyright (c) 1992 ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░║ PolySoft - Australia ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░║ Version 1.02 ║░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░╚════════════════════════════════════╝░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Press A Key To Continue... fig 1-1 Press any key to continue. Now the screen should look like figure 1-2 on the following page. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Drawers Maintenance Functions │ │ Select │ fig 1-2 Now we need to stop for a while to explain the main components of the TOM desktop. The top line lists the options of the main menu. Notice that the Drawer option is highlighted. That means that Drawer is the current option. In other words, it is the option that can be selected by hitting the Enter key. The bottom line is called the Status Line. It gives you two types of information: - a description of the menu option currently highlighted - the keys that you can use. To select another option from the main menu, you can use the left or right arrow keys to move from one option to another or you can press the keyboard key that correspond to the coloured (highlighted if using a monochrome screen) letter of the menu option. In other words, if you want to exit from TOM you can press Q on the keyboard, (or the right arrow 6 times). The Quit option is highlighted. Hit Enter. A pull-down-menu appears with 2 options (see figure 1-3 on the next page). Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░┌──────┐░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░│No │░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░│Yes │░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░└──────┘░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Quit TOM │ │ Select │ ESC-Menu │ fig 1-3 Press the Down Arrow to select Yes and hit Enter. You are back to the DOS prompt. In the following chapters we will start creating an exercise library. Please do not skip any chapter to be able to understand how TOM works and to avoid any future complications. Chapter 2 DRAWERS ================= Let's begin creating our Library. While we're doing that keep an eye on the status line. You will see that it always tells you what to do. Add Drawers ----------- Start TOM as described in chapter 1 and pull down the drawer menu. The Add option should be highlighted, so hit Enter. The Library's Drawer window will open. because we are creating our first drawer, TOM will automatically put a highlighted bar and a flashing cursor inside the window. Now you can type the name of the drawer. Let's call it : Entertainment Type in the above name and hit Enter. (Note that hitting ESC will cancel the operation and take you back to the Drawers' menu). You just created a drawer and the screen should look like figure 2-1 below: Drawer Folder Card Search Print Index Quit ░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░│Add │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░│D╔ Library's Drawers ══════════════════════════════════════════╗░░░░░░░░░░░░░░ ░│R║ Entertainment ║░░░░░░░░░░░░░░ ░│T║ ║░░░░░░░░░░░░░░ ░└─║ ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░╚═════════════════════════════════════════════════════════════╝░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ESC-Quit │ │ Home End │ PgUp PgDn │ F7/F8-F&B. Search │ Select │ F9-Info │ fig 2-1 Now let's create another one. Hit Enter. Notice that the 'Entertainment' drawer has moved down one line and a highlighted bar with a flashing cursor appear just like before. Type: Reminders and hit enter. Now let's create a third drawers but this time we are going to put it between the two drawers we just created. Hit the down-arrow key. The selection bar moves from Reminders to Entertainment. Hit enter and type in: Correspondence A drawer is inserted. Rename A Drawer --------------- What if you want to change the name of a drawer, let's say from Reminders to Reminders/Notes? For that, you need to select the Title option from the Drawer menu. To do so, hit ESC to close the Library's window. Highlight the Title option in the menu and hit enter. The previous window with the three drawers that you just created will appear. Because the title that we are going to change happens to be the first one just hit enter. Otherwise you need to select that drawer (by moving the selection bar) before hitting Enter. Now you can edit the title. NOTE: Whenever you are required to enter text in a highlighted bar, like when you enter the name of a drawer, folder... you will be actually using TOM's LineEditor. For a complete information on how to edit/enter text using the LineEditor refer to Appendix A. Use the right-arrow key to move the cursor to the end of the word Reminders and type: /Notes Hit Enter. Done. Re-arrange Drawers ------------------ What if you did not like the order of the drawers in the Library's window? Hit ESC to go back to the Drawer's menu. Select Rearrange. The same window re-appears. Let's move the Entertainment drawer to the first line. Move the selection bar to Entertainment and hit Enter. Notice the red (white if using a monochrome screen) arrow pointing at the drawer. We say that this drawer is 'Marked'. That means that we are telling TOM that this is the drawer you need to work on (in this case Move). NOTE: To Un-mark a drawer, keep the selection bar on it and hit Enter again. The arrow disappears. Now that we've selected the drawer we want to move, we need to tell TOM where we want it to be. Use the up-arrow to move the selection bar to the first line and hit enter. The drawers have been rearranged and the screen should look like figure 2-2. Drawer Folder Card Search Print Index Quit ░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░│Add │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░│D╔ Library's Drawers ══════════════════════════════════════════╗░░░░░░░░░░░░░░ ░│R║ Reminders/Notes ║░░░░░░░░░░░░░░ ░│T║ Correspondence ║░░░░░░░░░░░░░░ ░└─║ Entertainment ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░║ ║░░░░░░░░░░░░░░ ░░░╚═════════════════════════════════════════════════════════════╝░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ESC-Quit │ │ Home End │ PgUp PgDn │ F7/F8-F&B. Search │ Select │ F9-Info │ fig 2-2 Remove Drawers -------------- Removig drawers from the library will be discussed later in the manual. Chapter 3 FOLDERS ================= Now that you have created the drawers, you need to create some folders inside them. These folders will hold the cards that we will be adding to the library in the next chapter. Add A Folder ------------ Select the Folder option from the main menu. The Folder's menu opens up. Select Add. The Library's window opens up with the three drawers that we created in the last chapter. To add a folder you need to tell TOM in which drawer, of the ones listed, you want to put it. You do that by selecting one drawer with the up/down keys. Select the Entertainment drawer. A window called Entertainment opens up. Inside, a highlighted bar and a cursor waiting for you to enter the title of the folder. Type Restaurants Hit Enter. The screen should look like figure 3-1 on the next page. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░│Add │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ╔ Entertainment ══════════════════════════════════════════════╗░░░░░░░░░░ ░░░│ ║ Restaurants ║░░░░░░░░░░ ░░░│ ║ ║░░░░░░░░░░ ░░░│ ║ ║░░░░░░░░░░ ░░░│ ║ ║░░░░░░░░░░ ░░░└───║ ║░░░░░░░░░░ ░░░░░░░║ ║░░░░░░░░░░ ░░░░░░░║ ║░░░░░░░░░░ ░░░░░░░║ ║░░░░░░░░░░ ░░░░░░░╚═════════════════════════════════════════════════════════════╝░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ESC-Quit │ │ Home End │ PgUp PgDn │ F7/F8-F&B. Search │ Select │ F9-Info │ fig 3-1 And you created one folder. We need to create another one called Night Clubs. To do that just hit Enter and type the title of the folder. Also, create a Folder called Birthdays in the Reminders/Notes drawer. To do that: - Hit ESC to go back to close the Entertainment window. - Select Reminders/Notes. - Enter the title of the folder (Birthdays). Rename A Folder --------------- Renaming a folder is not different from renaming a drawer. From the Folder's menu select Title. The Library's window opens up. Select Entertainment. The drawer's window opens up with the two folders that we created earlier in this chapter. To change the title of the Restaurants folder to Restaurants/Cafes, select the folder. A flashing cursor appears. Use the right-arrow key to move the cursor to the end of the word and type : /Cafe. Hit Enter. The screen should look like figure 3-2. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░│Add │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ╔ Entertainment ══════════════════════════════════════════════╗░░░░░░░░░░ ░░░│ ║ Night Clubs ║░░░░░░░░░░ ░░░│ ║ Restaurants/Cafes ║░░░░░░░░░░ ░░░│ ║ ║░░░░░░░░░░ ░░░│ ║ ║░░░░░░░░░░ ░░░└───║ ║░░░░░░░░░░ ░░░░░░░║ ║░░░░░░░░░░ ░░░░░░░║ ║░░░░░░░░░░ ░░░░░░░║ ║░░░░░░░░░░ ░░░░░░░╚═════════════════════════════════════════════════════════════╝░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ESC-Quit │ │ Home End │ PgUp PgDn │ F7/F8-F&B. Search │ Select │ F9-Info │ fig 3-2 Re-arrange Folders ------------------ Re-arranging the list of folders in a window is also not different from re-arranging drawers. To re-position a folder, you need to mark it first and then tell TOM where you want to put. Open the Entertainment drawer. Mark the Restaurants/Cafes folder (i.e select it). An arrow appears pointing at it. Select the Night Clubs folder. The marked folder moved to the first position. The screen should look like figure 3-3 on the next page. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░│Add │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ╔ Entertainment ══════════════════════════════════════════════╗░░░░░░░░░░ ░░░│ ║ Restaurants/Cafes ║░░░░░░░░░░ ░░░│ ║ Night Clubs ║░░░░░░░░░░ ░░░│ ║ ║░░░░░░░░░░ ░░░│ ║ ║░░░░░░░░░░ ░░░└───║ ║░░░░░░░░░░ ░░░░░░░║ ║░░░░░░░░░░ ░░░░░░░║ ║░░░░░░░░░░ ░░░░░░░║ ║░░░░░░░░░░ ░░░░░░░╚═════════════════════════════════════════════════════════════╝░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ESC-Quit │ │ Home End │ PgUp PgDn │ F7/F8-F&B. Search │ Select │ F9-Info │ fig 3-3 Move Folders ------------ This option will be discussed later in the manual. Delete Folders -------------- This option will be discussed later in the manual. Chapter 4 CARDS =============== General Information ------------------- This is the longest and most important chapter in the whole manual. Please read it very carefully. It is very simple. Most of the things you're about to learn in it are very similar to what you've seen so far. As we've mentioned earlier in this manual, cards are what actually hold the information that you will be storing and searching for in TOM. Cards are what other programs, especially word processors, usually call Documents. There two ways to store information (cards) in TOM: - cards can be prepared using any text editor of your choice and then imported into TOM - cards can be prepared with TOM's full-screen, full-featured editor Once a card has been added to library, it can always be: - edited - updated (replaced) - moved - deleted To add a card to the library, the only thing you need to know is where to put it, i.e in which drawer/folder, and what title it should have. Let's start by pulling-down the Card's menu and going through all the available options one at a time starting with Import. Import A Card ------------- To import a card, we need to: - open-up the library's window - select a drawer - select a folder from that drawer - select the insertion point in the list of cards in that folder. From the Card's menu select Import. The library's window opens-up. Select Entertainment. The Entertainment drawer's window opens-up. Select Night Clubs. The Night Clubs folder's window opens-up. Because we are importing (adding) the first card into the folder, a highlighted prompt bar appears waiting for you to enter the DOS path (and the file name if you know it) of the card you would like to import. Type *.TUT and hit Enter The screen should look like figure 4-1. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Entertainment ──────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Restaurants/Cafes │░░░░░░░░░░ ░░░│ │ Night Clubs │░░░░░░░░░░ ░░░│ │ ╔ Select From ═════════════════════════════╗░░ ░░░│ │ ┌ Night Clubs ─────────║ IMPORT01.TUT 96 2-24-91 4:37p ║░░ ░░░└───│ │ ║ IMPORT02.TUT 101 2-24-91 4:40p ║░░ ░░░░░░░│ │ ║ IMPORT03.TUT 61 2-24-91 4:44p ║░░ ░░░░░░░│ │ ║ ║░░ ░░░░░░┌ Enter Source File Name: ──║ ║░░ ░░░░░░│ C:\TOMTUTOR\*.TUT ║ ║░░ ░░░░░░└───────────────────────────║ ║░░ ░░░░░░░░░░░│ ║ ║░░ ░░░░░░░░░░░│ ║ ║░░ ░░░░░░░░░░░└──────────────────────║ ║░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░╚══════════════════════════════════════════╝░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Select A File │ ESC-Quit │ │ Home End │ PgUp PgDn │ fig 4-1 A list of all the files with the extension TUT will appear in a window. You can use arrow keys to navigate through that list. Select the file called IMPORT01.TUT TOM will read the file that you have selected into memory, the Select From window disappears and a highlighted input bar appears in the folder's window waiting for you to enter the title of the card. Type: Sydney's Best Night Clubs and hit Enter. A dialog box, comes-up on the screen asking you if you would like to delete the source file. Answer by No (just press the N key on your keyboard). Answering by Yes would make TOM delete the file called IMPORT01.TUT from your hard disk. Now let's import another card. Hit Enter, and you are asked again for the card's path. Enter *.TUT. From the Select From window, select the file called IMPORT02.TUT. The card that you just added will shift down Give it the following title: Melbourne's Night Clubs. Do not delete the source file when you are asked. The screen should look like figure 4-2. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Entertainment ──────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Restaurants/Cafes │░░░░░░░░░░ ░░░│ │ Night Clubs │░░░░░░░░░░ ░░░│ │ │░░░░░░░░░░ ░░░│ │ ╔ Night Clubs ════════════════════════════════════════════════╗░░░░░░ ░░░└───│ ║ Melbourne's Best Night Clubs ║░░░░░░ ░░░░░░░│ ║ Sydney's Best Night Clubs ║░░░░░░ ░░░░░░░│ ║ ║░░░░░░ ░░░░░░░│ ║ ║░░░░░░ ░░░░░░░└───║ ║░░░░░░ ░░░░░░░░░░░║ ║░░░░░░ ░░░░░░░░░░░║ ║░░░░░░ ░░░░░░░░░░░║ ║░░░░░░ ░░░░░░░░░░░╚═════════════════════════════════════════════════════════════╝░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ESC-Quit │ │ Home End │ PgUp PgDn │ F7/F8-F&B. Search │ Select │ F9-Info │ fig 4-2 Card's Extended Information --------------------------- When you have a card's title highlighted, you can hit the F9 function key on your keyboard; this will give you some additional information about that card. This extended information looks like what is in figure 4-3. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Entertainment ──────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Restaurants/Cafes │░░░░░░░░░░ ░░░│ │ Night Clubs │░░░░░░░░░░ ░░░│ │ │░░░░░░░░░░ ░░░│ │ ┌ Night Clubs ────────────────────────────────────────────────┐░░░░░░ ░░░└───│ │ Melbourne's Best Night Clubs │░░░░░░ ░░░░░░░│ │ Sydney's Best Night Clubs │░░░░░░ ░░░░░░░│ │ │░░░░░░ ░░░░░░░│ ╔ Card's Info ═════════════════════════════════════════════╗ │░░░░░░ ░░░░░░░└──║ Created On 02-24-91 At 16:46:17 ║ │░░░░░░ ░░░░░░░░░░║ Modified On 02-24-91 At 16:46:17 ║ │░░░░░░ ░░░░░░░░░░║ Card's Length 98 Bytes Original Name IMPORT01.TUT ║ │░░░░░░ ░░░░░░░░░░║ Card's Type TEXT Card's Status ORIGINAL ║ │░░░░░░ ░░░░░░░░░░║ Number Of Links 0 ║───┘░░░░░░ ░░░░░░░░░░╚══════════════════════════════════════════════════════════╝░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ESC-Continue │ fig 4-3 That information is explained below: - The first line shows when (date & time) the card was added to the library. - the second line shows when (date & time) the card was modified, i.e edited or updated. - the third line shows the card's length in characters (bytes) and the card's original name (the name of the imported file). Note that $$$$$$$$.$$$ in the name field indicates that the card was created using TOM's Card Editor. - the fourth line shows the card's type. In this version of TOM, only TEXT cards can be put in folders. In future a release of TOM, you will be able to store different types of documents including graphics images. Also, this line shows the card's status which can be either ORIGINAL or LINK. These two terms will be discussed in other section of the manual. - the last line indicates the number of link that the card has. This field will be discussed later in the manual. Export A Card ------------- There will be times when you need to copy a card to a floppy disk or to another directory on you hard disk. You can do that by using the Export option from the Card menu. The procedure is simple and very similar to importing cards: - select Export from the menu - open the drawer that contains the relevent folder - open the folder - select the card to export enter a DOS file name (including the drive/path). This will be the name of the card once it has been copied. NOTE: Exporting a card only copies the card to another location, it does not delete it from the library. You cannot export a card to the LIB directory or to any of its sub-directories. Now we'll export one of the cards that we imported in the previous section. Lets export the Sydney's Best Night Clubs card to a formatted floppy disk in drive A:. Once the card is selected the screen should like figure 4-4 on the next page and TOM will be waiting for you to enter the name that the card will have once it's been exported. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Entertainment ──────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Restaurants/Cafes │░░░░░░░░░░ ░░░│ │ Night Clubs │░░░░░░░░░░ ░░░│ │ │░░░░░░░░░░ ░░░│ │ ┌ Night Clubs ────────────────────────────────────────────────┐░░░░░░ ░░░└───│ │ Melbourne's Best Night Clubs │░░░░░░ ░░░░░░░│ │ Sydney's Best Night Clubs │░░░░░░ ░░░░░░░│ │ │░░░░░░ ░░░░░░╔ Enter Destination File Name: ═════════════════════════════════════╗░░░░░ ░░░░░░║ a:sydney.txt ║░░░░░ ░░░░░░╚═══════════════════════════════════════════════════════════════════╝░░░░░ ░░░░░░░░░░░│ │░░░░░░ ░░░░░░░░░░░│ │░░░░░░ ░░░░░░░░░░░└─────────────────────────────────────────────────────────────┘░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Enter The Destination File Name │ Confirm │ ESC-Quit │ fig 4-4 Type A:SYDNEY.TXT and hit Enter. TOM will copy the card to the floppy disk in drive A: and will call it SYDNEY.TXT Create A Card ------------- One of the main features of TOM is its built-in Card Editor which allows you to create (add) cards in folders without the need for an external word processor or editor. The Card Editor features all the commands that you need for creating cards and it is very compatible with WordStar. These commands include: block move/copy/delete, block read/write, line delete etc... Refer to appendix B of this manual for a full description of TOM's Card Editor. Please note that when you're working with the Card Editor, pressing F1 will give you an on-line help of all its commands. To create a card, you need to open the folder in which you intend to create the card and select the place, in the list of cards, where the card should be inserted. Now let's try that. In the following, we will be creating a cards that lists the birthdays of all the family members: - select Create from the menu - select the Reminders/Notes drawer - select the Birthdays Folder Because we are creating the first card in the Birthdays folder, TOM will automatically put an input highlighted bar waiting for you to type in the title of the card that you are about to create as in figure 4-5. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Reminders/Notes ────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Birthdays │░░░░░░░░░░ ░░░│ │ │░░░░░░░░░░ ░░░│ │ │░░░░░░░░░░ ░░░│ │ ╔ Birthdays ══════════════════════════════════════════════════╗░░░░░░ ░░░└───│ ║ ║░░░░░░ ░░░░░░░│ ║ ║░░░░░░ ░░░░░░░│ ║ ║░░░░░░ ░░░░░░░│ ║ ║░░░░░░ ░░░░░░░└───║ ║░░░░░░ ░░░░░░░░░░░║ ║░░░░░░ ░░░░░░░░░░░║ ║░░░░░░ ░░░░░░░░░░░║ ║░░░░░░ ░░░░░░░░░░░╚═════════════════════════════════════════════════════════════╝░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Enter The Title Of The New Card │ Confirm │ ESC-Quit │ fig 4-5 NOTE: If the folder is not empty, you would need to select a card before which you want to insert the new card. After you do that TOM will ask you for the title of the card. Type My Family and hit Enter. The screen should look like figure 4-6 on the next page. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░╔ TOM Card Editor ═══════════════════════════════════════════════════════════╗░ ░║ Line: 1 Column: 1 L/M: 1 R/M: 76 A/I:Yes Ins W/Wrp:On Size: 2║░ ░║ Card: My Family ║░ ░║────────────────────────────────────────────────────────────────────────────║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░╚════════════════════════════════════════════════════════════════════════════╝░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ F1-Help │ ESC-Quit/Save │ │ PgUp PgDn │ Home End Insert Delete │ fig 4-6 Now you are ready to type whatever you like into the card. But before you do that, lets describe the main components of the Card Editor window. The window is made up of two zones: - the two status lines at the top - the text input area The first status line shows: - the current position of the cursor in the text input area and that position is expressed in a line number and column number combination. - the left/right margins settings - the auto-indent/word-wrap toggles settings - the insert/overwrite status - the card's size in characters. The second status line shows: - the title of the card being edited - and occasionaly a small round dot indicating that the editor is waiting for you to complete the commad that you started. Now lets type the following: Henri February 13, 1990 Gloria January 25, 1991 Laura October 16, 1966 Hit ESC. TOM asks you if you want to quit. Select Yes. TOM asks you if you want to save the changes. Select Yes. You created a card called My Family in the Birthdays folder. Review A Card ------------- The Card Editor is not only for creating cards, it can also be used to edit existing cards. Suppose that when you added the card in the previous section you entered the wrong date of birth for Gloria which is supposed to be January 26 not 25. So lets correct it. Select Review from the Card's menu. Select the Reminders/Notes drawer. Select the Birthdays folder. Select the My Family card. Here TOM gives you the opportunity to change the title of the card. Note that if you choose to do so, the titles of all the linked cards will be changed too. (The linked cards will be discussed later in the manual). The Card Editor's Window should open up and load the card that you selected. Now you edit the text. Move the cursor, using the arrow keys, until it is blinking on the 5 of the number 25. Hit the Del key and type 6. Hit ESC. TOM will ask you if you really want to quit. select Yes and hit ESC. The screen should like figure 4-7. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░┌ TOM Card Editor ───────────────────────────────────────────────────────────┐░ ░│ Line: 2 Column: 18 L/M: 1 R/M: 76 A/I:Yes Ins W/Wrp:On Size: 78│░ ░│ Card: My Family │░ ░│────────────────────────────────────────────────────────────────────────────│░ ░│Henri February 13, 1990 │░ ░│Gloria January 26, 1991 │░ ░│Laura October 16, 1966 │░ ░│ │░ ░│ │░ ░│ │░ ░│ │░ ░│ │░ ░│ │░ ░│ ╔ Save Changes ? ═╗ │░ ░│ ║ Yes ║ │░ ░│ ║ No ║ │░ ░│ ╚═════════════════╝ │░ ░│ │░ ░│ │░ ░│ │░ ░└────────────────────────────────────────────────────────────────────────────┘░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Save Changes Made To The Card │ ESC-No │ │ Select │ fig 4-7 Now TOM is asking you if you want to save the changes that you made to the card. If you answer by No, the changes that you just made will be ignored. For now answer by Yes. Delete A Card ------------- Deleting a card from a folder is very simple. You just open the drawer that contains the folder in which the card resides. Open the folder. Select the card that you want to delete. TOM will ask you twice if you really want to delete the card. You can answer by either Yes or No. NOTE: If you delete a card that has some links (links are explained later in the manual) one of its links will become the original and the total number of links will be decremented. If you delete a card which is a link, the number of links that the original has will be decremented. Link A Card ----------- Linking a card is similar to photocopying a card and putting the photocopy in another folder. People usually do that when the information in the card can be filed under one or multiple subjects. As with photocopying, TOM allows you to have multiple copies of one card, as a matter of fact up to 255 copies (links) can be created. But linking is much more efficient that photocopying. When you link a card to a folder other than the one that actually holds it, only a link (pointer) is created. The card's content will not be duplicated thus, saving space on your hard disk. Now we need to get used to some of the terms that will be used when talking about linking. The below terms show up when requesting the extended information by pressing F9 when selecting a card from a folder: o Card's Status: - Original: is the master copy of a card. It is created using the Import or Create options from the Card's Menu. - Link: is the phantom copy of card. It is created in a folder as a result of linking an original card to that folder. o Number Of Links: It indicated the number of links that an Original has Since TOM indexes every word in every card to be able to find the information that you are looking for, the location of the card in the file system and therefore having multiple links has no effecton the search speed. Linking will not make indexed search any faster. So why have linking? You will need to create links in two situations: - if you choose not to index your cards and use the Content Search. - if you will be using TOM as a learning tool. In other words if you want to let people use TOM to browse/read the cards and having multiple links of some cards is crucial in order to show the cross-linking of information contained in your cards. If none of the above concerns you, then we strongly recommend avoiding linking. To create a link, you first need to select the card that you want to link (just like selecting a card to delete) and then selecting the folder where you want to have the link (phantom copy) to reside. Lets say that one of the Sydney's night clubs that you entered some information about earlier in this chapter, are also known for their restaurants and you would like them to show up under Restaurants/Cafes folder in the Entertainment drawer. Mark their card, Sydney's Best Night Clubs. Notice that you can select multiple cards to link in one shot. Hit F10. You will be asked if you really want to link the marked cards. Answer by Yes. The Folders and the Cards windows will disappear and TOM waits for you to select the drawer that contains the folder that you want to link the card to. Select Entertainment. Select Restaurants/Cafes. You'll be asked if you want to go ahead with the linking. Answer by Yes. The screen will look like figure 4-8. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Entertainment ──────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Restaurants/Cafes │░░░░░░░░░░ ░░░│ │ Night Clubs │░░░░░░░░░░ ░░░│ │ │░░░░░░░░░░ ░░░│ │ ┌ Restaurants/Cafes ──────────────────────────────────────────┐░░░░░░ ░░░└───│ │ │░░░░░░ ░░░░░░░│ │ │░░░░░░ ░░░░░░░│ │ │░░░░░░ ░░░░░░░│ │ ╔ Please Confirm ══════════╗ │░░░░░░ ░░░░░░░└───│ ║ Go Ahead With The Link ? ║ │░░░░░░ ░░░░░░░░░░░│ ╚══════════════════════════╝ │░░░░░░ ░░░░░░░░░░░│ │░░░░░░ ░░░░░░░░░░░│ │░░░░░░ ░░░░░░░░░░░└─────────────────────────────────────────────────────────────┘░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Enter │ Y or N │ fig 4-8 A card (link) with the same title is created in the folder and TOM brings back the screen to the way it was when you selected the card to link. Notice that hitting F9 will show you that the card has now one link. Rearrange The Cards ------------------- Rearranging the cards in a folder is identical to rearranging folders in a drawer or drawers in the library's main window. The idea is to select the card you would like to move and then move the highlighted bar to the line where you want it to be and hit Enter. If you have any difficulties doing so, please consult the sections of this manual that deal with rearranging items in windows. Update A Card ------------- Updating a card is the process of replacing a card that already exists in the library with another card. Note that the replacement card does not belong to the library. It is located on a floppy disk or in a directory somewhere on your hard disk. Why updating? you would need to do that if you want to update the information contained in a card. To update a card you select the card you would like to update, you then enter the name of the replacement card (including drive and directory path). If you use wildcards in the filename a list of the files whose names match the specified file specs would be listed and you can select the one that you want. The screen should look similar to figure 4-9. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Reminders/Notes ────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Birthdays │░░░░░░░░░░ ░░░│ │ │░░░░░░░░░░ ░░░│ │ ╔ Select From ═════════════════════════════╗░░ ░░░│ │ ┌ Birthdays ───────────║ WIN200.OVL 205648 3-06-91 11:09p ║░░ ░░░└───│ │ My Family ║ WIN200.BIN 216960 3-06-91 11:09p ║░░ ░░░░░░░│ │ ║ NECCOLOR.DRV 28896 7-01-88 12:00a ║░░ ░░░░░░░│ │ ║ SPOOLER.EXE 14336 7-01-88 12:00a ║░░ ░░░░░░┌ Enter Source File Name: ──║ CONTROL.EXE 58064 7-01-88 12:00a ║░░ ░░░░░░│ C:\AMI\*.* ║ README.TXT 11067 10-31-88 1:27p ║░░ ░░░░░░└───────────────────────────║ HIMEM.SYS 1610 7-20-88 12:00a ║░░ ░░░░░░░░░░░│ ║ READMENE.TXT 1180 7-01-88 12:00a ║░░ ░░░░░░░░░░░│ ║ PSCRIPT.DRV 196288 7-20-88 12:00a ║░░ ░░░░░░░░░░░└──────────────────────║ MODERN.FON 7584 7-20-88 12:00a ║░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░╚══════════════════════════════════════════╝░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Select A File │ ESC-Quit │ │ Home End │ PgUp PgDn │ fig 4-9 Once you've done that, TOM gives you the opportunity to give the card a new title. Enter the new name or hit Enter to keep the old title. TOM asks you if you would like to delete the source file, that is the replacement card. Answer by Yes or No. The card is updated. Move A Card ----------- Adding a card to a folder doesn't mean that it has to stay there forever. You can always change your mind and move it from one folder to another in the same drawer or even in a completely different drawer. As with the other functions of TOM, all you need is to point and shoot to accomplish what you want. Moving a card is very similar to linking a card. You mark the card or cards that you want to move and you hit F10. TOM asks you if you really want to move the card(s) that you marked. The screen should be similar to figure 4-10. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Entertainment ──────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Restaurants/Cafes │░░░░░░░░░░ ░░░│ │ Night Clubs │░░░░░░░░░░ ░░░│ │ │░░░░░░░░░░ ░░░│ │ ┌ Night Clubs ────────────────────────────────────────────────┐░░░░░░ ░░░└───│ │ Melbourne's Best Night Clubs │░░░░░░ ░░░░░░░│ │ Sydney's Best Night Clubs │░░░░░░ ░░░░░░░│ │ │░░░░░░ ░░░░░░░│ │ ╔ Please Confirm ═══════════════════════════════╗ │░░░░░░ ░░░░░░░└───│ ║ Are You Sure You Want To Move These Entries ? ║ │░░░░░░ ░░░░░░░░░░░│ ╚═══════════════════════════════════════════════╝ │░░░░░░ ░░░░░░░░░░░│ │░░░░░░ ░░░░░░░░░░░│ │░░░░░░ ░░░░░░░░░░░└─────────────────────────────────────────────────────────────┘░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Enter │ Y or N │ fig 4-10 If you answer by Yes, TOM will give you the option to select the destination folder. If you change your mind, hit ESC until you go back to the screen where you marked the cards. Once you've selected the destination folder, TOM asks you again if you want to go ahead with the move. Answer by Yes or No. You're back to the screen where you marked the cards. Rename A Card ------------- To rename a card please refer to renaming a folder or renaming a drawer in previous chapters. Browsing -------- This option is used to browse through the library's drawers, folders and cards. You cannot delete, move, link or change anything. You can only open drawers, folders and cards. It is mainly useful if TOM is used as a learning tool. Before You Leave ---------------- If you want to exit from the program and continue the tutorial later on, TOM will come up with a message telling you that the Index File needs to be updated and asks your permission to do so. This message is due to the fact that you've added some cards to the library. You can ignore this message for the time being. Please answer by No. Chapter 5 DELETING DRAWERS & FOLDERS ===================================== Deleting a drawer or a folder requires some special considerations. Drawers ------- You can delete as many drawers as you like. You just mark the drawers you want to get rid of and TOM will take care of the rest. When you issue the delete command, TOM checks if there are any folders in the drawer it is about to delete. If there are, TOM will get your confirmation before going ahead. At this stage TOM checks every folder for cards that it may contain. Again, TOM will get your confirmation before it deletes that folder. All of the above will be repeated for every drawer that you wanted to delete. The deletion of a drawer may only fail under three circumstances one of which is serious: - you chose not to delete a drawer because it contained some folders - you chose not to delete a folder in the drawer because it contained some cards - the control files (the files that TOM uses to keep track of all the drawers, folders and cards), have been damaged. The last point indicates a very serious situation and when it happens TOM will come up with an error message. The only thing you can do is to restore the most recent backup that you have. Folders ------- As with deleting drawers, you can delete as many folders as you like. Once the folders have been selected, TOM will check each one of them for cards that they may contain. If it finds any, it will ask for your approval before it goes ahead with the deletion. The deletion of a folder may only fail under two circumstances one of which is serious: - you chose not to delete a folder because it contained some cards - the control files (the files that TOM uses to keep track of all the drawers, folders and cards), have been damaged. The last point indicates a very serious situation and when it happens TOM will come up with an error message. The only thing you can do is to restore the most recent backup that you have. Links ----- When a drawer or a folder is deleted, the cards that it may contain will be deleted too. When a card is deleted that way, two situations have to be considered depending on the card's status: - the cards is a original: it will be deleted and one of its links (if any exists) will become the original. The number of links will be decremented. - the card is a link: it will be deleted. The number of links will be decremented. Note: Because of the above considerations, deleting a drawer or a folder may take some time to complete. How long it takes depends on the number of cards and on the number of links they have. We recommend that you take some time planing the structure of your library before starting building it. This will minimize the possibility that you would need to do any deletions of drawers or folders. Chapter 6 QUICK LIST SEARCH =========================== When selecting an item (drawer, folder or card) from a list you have the option to quickly find the item you're after by just giving TOM part of the item's title. This option is shown as F7/F8-F&B. Search in the status line at the bottom of the screen. The F&B stands for Forward & Backward Search and it is relative to the position of the selection bar. We'll consider a situation where the drawers' window is open and the selection bar is on the first entry: If you hit F8, TOM will prompt you to enter a Search Condition. Type ent. (see figure 6-1). When you hit enter, TOM will examine every drawer's title starting with the one straight after the one we have the selection bar on and to the end of the list. (Forward search). Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░└─────────────────────────────────────────────────────────────┘░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░└─────────┘░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░╔ Enter Search Condition : ════════════════════════════════════╗░░░░░░░░░░ ░░░░░░║ ent ║░░░░░░░░░░ ░░░░░░╚══════════════════════════════════════════════════════════════╝░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Please Enter The Search Condition │ Confirm │ ESC-Quit │ fig 6-1 When TOM finds a title that contains the three letters that we entered, it moves the selection bar to that title. If the title happens to be too far down in the list, TOM will scroll the list up until the found title can be seen in the window and then the selection bar is positioned on it. In the sample library that we have, TOM should position the selection bar on the Entertainment drawer because it contains the three letters that we specified. Hitting F7 instead, will cause TOM to go through the same process except that the search is performed backward, i.e from the current position to the first item in the list. Search Conditions ----------------- In the above example we used a very simple search condition. A search conditions can contain multiple items (string of characters, words and sentences). Also the items can be combined together using logical operators (AND, OR and NOT). Items can be grouped together, along with their logical operators, to form powerful search conditions. Below are just some sample conditions: Harry Harry AND Sally Harry AND Sally OR Woopie (Woopie OR Speilberg) AND (Purple OR Movie) .... For a complete explanation about search Conditions refer to Chapter 8. The Quick List Search is very handy for searching through long lists of items. Chapter 7 INDEX =============== TOM offers you two methods for searching for information: - Index Search - Content Search The Index Search is very fast no matter how big your library is. To achieve this speed, TOM creates a file in which it stores the location of every word that you have in your cards. This file is called Index File and creating that file is called Indexing. To find a particular word, TOM simply looks it up in the index file using a B+ Tree algorithm. Update ------ Every time you add, modify, update or delete a card the index has to be updated. In other words, TOM has to add or remove words to or from the index. By doing that, we can always be sure that the index is up-to-date which makes searching for information very accurate. Please note that searching with an index that hasn't been updated will only be carried on the cards that are included in the index. To update the index simply select the Update option from the Index menu. TOM will either tell that there are no cards to index (the index is up-to-date) or it will report the number of cards to be updated. The screen would look line figure 7-1 on the next page. When exiting from the program, TOM will check if the index has been updated. If it wasn't, TOM will automatically ask you if you want to go ahead with the update. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░┌───────┐░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░│Update │░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐│░░░░░░░░░░░░░ ░░░│ Reminders/Notes │┘░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░└─────────────────────────────────────────────────────────────┘░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░╔ Please Confirm ══════════════════════════════╗░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ The Index File Has To Be Updated. ║░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ There Are 3 Altered Card(s). ║░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░║ Would You Like To Go Ahead With The Update ? ║░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░╚══════════════════════════════════════════════╝░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Enter │ Y or N │ fig 7-1 The time needed to do the update depends on the size and the number of cards in the library. As your library grows in size the update time increases. To complete this section answer by Yes. Rebuild ------- Selecting this option will result in the reconstruction of the Index File from scratch. In other words, TOM will delete the current index and create a new. To do so, TOM has to go through all the cards that you have in the library and index every one of them. You will only need to rebuild the index just for two reasons: - The index becomes corrupt due to hardware or power failure - Over the time, you have deleted and updated lots of cards. The first reason is pretty self-explanatory. The second requires some explanation. When you delete and update lots of cards frequently, the index file becomes somehow unbalanced, which will slow down the searching. So rebuilding the index will insure that you have a balanced index and consequently fast searching. Rebuilding is time consuming. The time TOM spends rebuilding depends on the size and the number of the cards that you have in the library. It might take anything between few minutes to few hours. When you select the Rebuild option from the index menu, TOM tells you how many cards it needs to index and warns you that this option might take long time to complete. The screen looks like figure 7-2 below. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░┌───────┐░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░│Update │░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐│░░░░░░░░░░░░░ ░░░│ Reminders/Notes │┘░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░└─────────────────────────────────────────────────────────────┘░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░╔ Please Confirm ═══════════════════════════════════════════════════╗░░░░░ ░░░░░░║ There Are 3 Card(s) To Rebuild. ║░░░░░ ░░░░░░║ Please Note That This Procedure Might Take Some Time To Complete. ║░░░░░ ░░░░░░║ Would You Like To Go Ahead With The Rebuild ? ║░░░░░ ░░░░░░╚═══════════════════════════════════════════════════════════════════╝░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Enter │ Y or N │ fig 7-2 Boring Words ------------ TOM doesn't index every word in a card. It ignores what we call Boring or Common words. These are words like: the, but, in, out.... big, small.... By ignoring these words, TOM can index your cards a lot faster andthe resulting Index file will be a lot smaller. TOM ignores about 250 boring words. For a complete list of them, please refer to appendix C. Chapter 8 SEARCH ================ As mentioned earlier in the manual, TOM offers you two methods for searching for information. These two methods are explained below. But before doing that, we need to explain the searching mechanism. Search Conditions ----------------- A search condition is an expression that you give to TOM for it to carry the search. The expression can be any of the following: Word Phrase You can apply the logical operators, (AND, OR, NOT), to the above. A Phrase is a group of words separated by a space and delimited with single or double quotes. The expression can also contain parenthesis to group some words or phrases with their logical operators. Searching is case-insensitive, i.e TOM treats upper and lower case characters equally. Here are some sample search conditions that TOM can interpret: hello hello or world hello or world and people (hi and world) not morning "hi world" not morning Because an expression can contain more that one operator an order of precedence take place depending on the priority of the operators involved. Below are the logical operators listed according to their priorities from the highest to the lowest: NOT AND OR Parenthesis are used to make an expression more readable, (to the user not to TOM) and to make TOM interpret it in a different way. Consider the 2 expressions below: Bart and Simpson or Homer (Bart and Simpson) or Homer They are exactly the same, but the second is clearer to read. The reason why they are equivalent expressions is because TOM will first find the result of: Bart and Simpson (because the and operator has a higher priority) and the applies the result to the rest of the expression i.e or Homer. But parenthesis can alter the way TOM interprets the expression and overrides the operators' order of precedence. Consider the following expressions: Marge and Lisa not Maggie (Marge and Lisa) not Maggie In the first expression, TOM first evaluates the result of the not operator and applies the result to the and operator. In the second expression, because of the parenthesis, TOM evaluates the and operator and applies the result to the not operator. With some practice, you will find that formulating a search condition is very simple. It is exactly the way you think when looking for information. Index ----- When you select this option from the Index menu, the library's drawer are listed on the screen and you are prompted to enter a search condition. Enter: laura and henri and hit Enter. The screen will look like figure 8-1 below. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░┌───────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░│Index │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ En╔ Found Cards ════════════════════════════════════════════════════════╗░░ ░░░│ ║ Drawer: Reminders/Notes ║░░ ░░░│ ║ Folder: Birthdays ║░░ ░░░│ ║─────────────────────────────────────────────────────────────────────║░░ ░░░│ ║ My Family ║░░ ░░░│ ║ ║░░ ░░░└───║ ║░░ ░░░░░░░║ ║░░ ░░░░░░░║ ║░░ ░░░░░░░║ ║░░ ░░░░░░░║ ║░░ ░░░░░░░╚═════════════════════════════════════════════════════════════════════╝░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░┌ Search Progress ─────────────────────────────────────────────────────────┐░░ ░░│ Search For: LAURA AND HENRI │░░ ░░│ Cards Searched: 3 Cards Found: 1 │░░ ░░└──────────────────────────────────────────────────────────────────────────┘░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ESC-Quit │ │ Home End │ PgUp PgDn │ View │ fig 8-1 After you've hit Enter, TOM looked for all the cards that contain the two words laura and henri. All the cards that it found are listed in the Found Cards window. The top of that window shows the drawer and the folder where the found card is located. If TOM had found more than one card, moving the selection bar up and down will cause the top two lines to display the location of the card on which the highlighted bar is on. The bottom window (Search Progress) shows the search condition that you've specified, the number of cards TOM searched and the number of cards it found. If the result is not satisfactory, you can hit ESC to go back and change the search condition. To view any of the found cards, simply hit Enter. The card will be automatically loaded into the Cards' Editor with the words or phrases you searched for highlighted. Remember that you can't edit the card when you view it. but you can always print it. Hit Enter and the screen will look like figure 8-2 below. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░┌───────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░╔ TOM Card Editor ═══════════════════════════════════════════════════════════╗░ ░║ Line: 1 Column: 1 L/M: 1 R/M: 76 A/I:Yes Ins W/Wrp:On Size: 77║░ ░║ Card: My Family ║░ ░║────────────────────────────────────────────────────────────────────────────║░ ░║Henri February 13, 1990 ║░ ░║Gloria January 26, 1991 ║░ ░║Laura October 16, 1966 ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░║ ║░ ░╚════════════════════════════════════════════════════════════════════════════╝░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ View Card │ │ PgUp PgDn │ F2-Next F3-Previous │ F8-Print │ ESC-Quit │ fig 8-2 Content ------- The previous method of searching requires an index file which is created when you select the Update option from the Index menu as discussed in the previous chapter. When you start an index search, TOM looks at all the cards that have been included in the index. Because TOM is using an index to locate the cards that you are after, the search is very fast. The Content search requires that TOM opens every card in drawer, reads it into memory and checks if it verifies the search condition that you specified. This method does not require any index or any updating of the index file. Its advantage is that it saves disk space that is usually taken by the index file. Its disadvantage is that it is a lot slower that the index search. To make it faster, TOM requires that you select the drawers in which you think the cards you are after are contained. To search the entire library, you need to select all the drawers. The way you start a content search differs from starting an index search in one way: after you select the option from the menu, you are required to mark the drawers you want TOM to search in. Once you have done that, you enter the search condition and hit Enter. What comes next is exactly the same as to what happens in index search. Notice that you can see TOM going through the cards and displaying the results at the bottom of the screen. Search Tips ----------- When formulating your search conditions, keep in mind the following points: - TOM does not index decimal numbers as a whole. Instead, it indexes them as two integers seperated by a decimal point. - TOM only recognizes the following characters: a-z, A-Z, 0-9. - TOM ignores single characters. - TOM ignores punctuation characters. More Information On The Search Algorithm ---------------------------------------- In certain environments, decimal numbers can refer to important information such as version numbers for software or drivers.... For that reason single digit numbers, which used to be considered as boring words, are now included in the index. Still, decimal numbers are not indexed as a whole. In other words, if a decimal is encountered during indexing the indexing engine will treat the number as two seperate entities, the integer part and the decimal part. For example, if the number 123.456 is in a card it will be treated as two numbers: 123 and 456 and indexed seperatly. To search for a decimal number you simply surround it with double quotes. So if you are searching for the above number and the word 'Bart' the search condition would be: bart and "123.456" The same technique applies if you want to search for any text that might include characters like: ' - / _ . $ @ # etc.... simply include the string within quotation marks. One drawback to the above is that searching for decimal numbers or strings of characters that contain some seperators might take longer to complete. This will be corrected in the next release of TOM(tm). Wild Card --------- You are allowed to include an asterix (*) at the end of the words that you include in a search condition. For example you can have a search condition like this: Network* and (card or adapter) The above condition allows you to find all words that start with 'network', i.e networking, networks... There in no limitation as to where in the search condition you can use words with wild card. Keep in mind that only one wild card allowed per word and only as the last character of it. Quick Jump ---------- When you search for something, TOM will list the found cards, you can open each card and page-down or page-up until you find the highlighted text that you're searching for. TOM gives you an easier and quicker way to locate the highlighted text. Once you open a card you don't need to keep on hitting page-up/page-down to locate what you're after, you can simply hit F2 to jump to the first occurence, the second, and so on. F3 gives you the same effect only backward. Chapter 9 PRINT =============== TOM can generate different types of reports. These reports are explained below. Every report can be printed in two formats: detailed and summarized. Also the reports can be printed to parallel printers, serial printers or output to a disk file. Note that when you print to a serial printer, you may need to change the default communication parameters that TOM uses. Printing to a disk file requires that you specify a complete file name including drive and directory. Drawers List ------------ To generate this report, all you need to do is to tell TOM the format you need and where to send the report to. The screen should look like figure 9-1 on the next page. When you hit Enter, the report will be written to the file that you specified on the floppy disk that you have in drive A. This reports lists all the drawers that you have defined in the library and may or may not include the creation date and time of every drawer depending on whether or not you ask for a detailed report. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░┌────────────┐░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░│Drawers List│░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ ┌ Select Output Device: ─┐ │░░░░░░░░░░░░░░ ░░░│ │ LPT1 │ Bits/Sec: 9600 │ │░░░░░░░░░░░░░░ ░░░│ │ LPT2 │ Data Bits: 8 │ │░░░░░░░░░░░░░░ ░░░└──────────│ COM1 │ Stop Bits: 1 │─────────────────────────┘░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░│ COM2 │ Parity: None │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░│ DISK │ │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░╔ Enter Destination File Name: ═════════════════════════════════════╗░░░░░ ░░░░░░║ a:drawers.rpt ║░░░░░ ░░░░░░╚═══════════════════════════════════════════════════════════════════╝░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Enter The Destination File Name │ Confirm │ ESC-Quit │ fig 9-1 Folders List ------------ This reports lists the folders that you have in the drawers. Here you need to select the drawers you want TOM to print the folders list of. See figure 9-2 below. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░┌────────────┐░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░│Drawers List│░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ │░░░░░░░░░░░░░░ ░░░│ ┌ Select Output Device: ─┐ │░░░░░░░░░░░░░░ ░░░│ │ LPT1 │ Bits/Sec: 9600 │ │░░░░░░░░░░░░░░ ░░░│ │ LPT2 │ Data Bits: 8 │ │░░░░░░░░░░░░░░ ░░░└──────────│ COM1 │ Stop Bits: 1 │─────────────────────────┘░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░│ COM2 │ Parity: None │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░│ DISK │ │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░╔ Enter Destination File Name: ═════════════════════════════════════╗░░░░░ ░░░░░░║ a:folders.rpt ║░░░░░ ░░░░░░╚═══════════════════════════════════════════════════════════════════╝░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Enter The Destination File Name │ Confirm │ ESC-Quit │ fig 9-2 The creation date and time will only be printed if you select a detailed report. Cards List ---------- This report lists the cards that you have in the folders. First you need to select a drawer and then the folders you want TOM to print the cards list of. See figure 9-3 on the following page. The extended information of the cards will only be printed if you select a detailed report. Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░┌────────────┐░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░│Drawers List│░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Entertainment ──────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Restaurants/Cafes │░░░░░░░░░░ ░░░│ │ Night┌ Select Output Device: ─┐ │░░░░░░░░░░ ░░░│ │ │ LPT1 │ Bits/Sec: 9600 │ │░░░░░░░░░░ ░░░│ │ │ LPT2 │ Data Bits: 8 │ │░░░░░░░░░░ ░░░└───│ │ COM1 │ Stop Bits: 1 │ │░░░░░░░░░░ ░░░░░░░│ │ COM2 │ Parity: None │ │░░░░░░░░░░ ░░░░░░░│ │ DISK │ │ │░░░░░░░░░░ ░░░░░░╔ Enter Destination File Name: ═════════════════════════════════════╗░░░░░ ░░░░░░║ a:cards.rpt ║░░░░░ ░░░░░░╚═══════════════════════════════════════════════════════════════════╝░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ Enter The Destination File Name │ Confirm │ ESC-Quit │ fig 9-3 Outline ------- The outline report is basically the library's table of content. You start this report the same way as with the drawers list. Links ----- This report lists all the links that some cards, in the folders that you select, may have. You start this report the same way as with the cards list. Chapter 10 MORE ABOUT TOM... ============================ Just few notes before you go. Specifications of TOM --------------------- Number of drawers in the library 32,767 Number of folders in a drawer 32,767 Total number of cards in the library 65,535 Maximum number of links per card 255 Maximum size of a card 65,000 Bytes Memory required 512 KB Design Consideration -------------------- Although TOM was created to help you organize the information you have on the computer, please do not over-organize. You do not need to create tens of drawers with tens of folders in each one of them. This will soon defeat the purpose of the program. In other words, don't electronically duplicate manual procedures. If you don't like the idea of drawers and folders, you can always chuck all your cards in a couple of folders and forget about everything else. Where Am I? ----------- TOM's user interface has been made as simple as possible, but sometimes you might feel a bit lost when you come back to continue what you were doing, just before you were interrupted, and you're faced with few windows one on top of the other. Don't panic. Just hold down the ALT key and press F1. A window (yeah, another one!!!) pops up telling exactly where you are and more. It tells you the following: - the main menu option that you selected - the sub-menu option that you selected - the version of TOM that you've got - the amount of free memory - the amount of free disk space Drawer Folder Card Search Print Index Quit ░░░░░░░░░░░░░░░░░░░░░░░░┌─────────┐░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░│Import │░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░┌ Library's Drawers ──────────────────────────────────────────┐░░░░░░░░░░░░░░ ░░░│ Reminders/Notes │░░░░░░░░░░░░░░ ░░░│ Correspondence │░░░░░░░░░░░░░░ ░░░│ Entertainment │░░░░░░░░░░░░░░ ░░░│ ┌ Entertainment ──────────────────────────────────────────────┐░░░░░░░░░░ ░░░│ │ Restaurants/Cafes │░░░░░░░░░░ ░░░│ │ Night Clubs │░░░░░░░░░░ ░░░│ │ │░░░░░░░░░░ ░░░│ │ ┌ Restaurants/Cafes ──────────────────────────────────────────┐░░░░░░ ░░░└───│ │ Sydney's Best Night Clubs │░░░░░░ ░░░░░░░│ │ │░░░░░░ ░░░░░░░│ │ │░░░░░░ ░░░░░░░│ │ ╔ About TOM ════════════════════════╗ │░░░░░░ ░░░░░░░└───│ ║ TOM Version 1.02 ║ │░░░░░░ ░░░░░░░░░░░│ ║ Main Menu Option Card ║ │░░░░░░ ░░░░░░░░░░░│ ║ Sub-Menu Option Import ║ │░░░░░░ ░░░░░░░░░░░│ ║ Free Disk Space 890 K Bytes ║ │░░░░░░ ░░░░░░░░░░░└────────║ Free Memory 287672 Bytes ║────────────────┘░░░░░░ ░░░░░░░░░░░░░░░░░░░░╚═══════════════════════════════════╝░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░░ ESC-Continue │ APPENDIX A : LINE EDITOR ======================== The following is a list of the Line Editor's commands: Character left Left Arrow Character right Right Arrow Word left Ctrl-LeftArrow Word right Ctrl-RightArrow Begining Of Line Home End Of Line End Insert mode toggle Ins Delete line Ctrl-Y Restore Line Ctrl-U Delete character left Backspace Delete character Del APPENDIX B : CARD EDITOR ======================== Here's a list of TOM's Card Editor: Cursor Movement Commands ------------------------ Character left Left Arrow Character right Right Arrow Word left Ctrl-LeftArrow Word right Ctrl-RightArrow Line up Up Arrow Line down Down Arrow Begining Of Line Home End Of Line End Page up PgUp Page down PgDn Begining Of Card Ctrl-PgUp End Of Card Ctrl-PgDn Top Of Screen Ctrl-Home End Of Screen Ctrl-End Scroll up Ctrl-W Scroll down Ctrl-Z Insert & Delete Commands ------------------------ Insert mode toggle Ins Insert line Enter Delete line Ctrl-Y Insert line hold Ctrl-M Delete to end of line Ctrl-Q Y Delete character left Backspace Delete character Del Delete word right Ctrl-T Block Commands -------------- Mark block begin Ctrl-K B or F2 Mark block end Ctrl-K K or F3 Copy block Ctrl-K C or F4 Move block Ctrl-K V or F5 Delete block Ctrl-K Y or F6 Print block Ctrl-K P or F8 Read block from disk Ctrl-K R or F9 Write block from disk Ctrl-K W Hide/display block Ctrl-K H Toggle column mode Ctrl-K N Miscellaneous Commands ---------------------- Tab Tab Tab right Shft-Tab Word wrap toggle Ctrl-O W Paginate card Ctrl-O P Set place marker Ctrl-K (0 thru 9) Find place marker Ctrl-Q (0 thru 9) Hard page break Alt-1 Soft page break Alt-2 Set left margin Ctrl-O L Set right margin Ctrl-O R Clear current Card Ctrl-K Q Auto Indent Toggle Ctrl-O X Abort operation Esc Find Replace and Delete ----------------------- Find/Replace (Parameters) Ctrl-Q F or F10 Forward Find/Rep/Del Ctrl-Q G Backward Find/Rep/Del Ctrl-Q H Silent Rep/Del (in block) Ctrl-Q T Options: I = Ignore Letter Case S = Case Significant A = Anywhere in String W = Words Only APPENDIX C : BORING WORDS ========================= Below is a list of the boring (commonf) words that TOM ignores when: - it indexes a card - it searches for words and phrases A ABOUT ABOVE AFTER AGAIN AGREE AGREES AGREED ALL ALMOST ALONG ALSO ALTHOUGH ALWAYS AN AND ANOTHER ANY ARE AREN'T AROUND AS ASK ASKED ASKING ASKS AT B BACK BE BECAUSE BEEN BEFORE BEGAN BEING BELOW BETWEEN BIG BOTH BUT BY C CALL CALLED CALLING CALLS CAME CAN CAN'T CANNOT COME COULD COULDN'T D DID DIDN'T DO DOES DOESN'T DON'T DOWN E EACH END ENDED ENDING ENDS ENOUGH ETC EVEN EVER EVERY F FAR FEW FIND FOLLOW FOLLOWED FOLLOWING FOLLOWS FOR FOUND FOUR FROM FURTHER G GAVE GET GIVE GIVEN GO GOES GOING GOOD GOT H HAD HADN'T HAS HASN'T HAVE HE HER HERE HIM HIMSELF HIS HOW HOWEVER I IF IN INTO IS ISN'T IT ITS ITSELF J JUST K KEEP KEEPING KEEPS KEPT KIND KNOW KNOWING KNOWS L LEFT LET LIKE LIKED LIKES LIKING LOOK LOOKED LOOKING LOOKS M MADE MAKE MAKES MAKING MANY ME MIGHT MORE MOST MR MRS MS MUCH MUST MY N NAME NAMED NAMES NAMING NEAR NEARED NEARING NEARS NEED NEEDED NEEDING NEEDS NEVER NEW NEXT NO NOT NOW NUMBER NUMBERED NUMBERING NUMBERS O OBSERVE OBSERVED OBSERVERS OBSERVING OF OFF OFTEN ON ONCE ONE ONLY OR OTHER OUR OUT OVER OWN P PART PARTED PARTING PARTS PLACE PUT Q R RE READ RIGHT S SAID SAME SAY SAYING SAYS SEE SET SHALL SHE SHOULD SHOULDN'T SHOW SIDE SINCE SO SOME SOMETHING SOMETIMES SOON STILL STUDY SUCH T TAKE TAKEN TAKES TELL TELLING TELLS THAN THAT THE THEIR THEM THEN THERE THESE THEY THING THINGS THINK THINKING THINKS THIS THOSE THOUGH THOUGHT THREE THROUGH TIME TIMED TIMES TIMING TO TOGETHER TOLD TOO TOOK TWO U UNDER UNTIL UP US USE USED USES USING V VERY W WANT WANTED WANTING WANTS WAS WAY WE WELL WENT WERE WEREN'T WHAT WHEN WHERE WHICH WHILE WHO WHO'D WHY WILL WITH WITHIN WITHOUT WON'T WORD WORDS WOULD WOULDN'T X Y YEAR YEARS YES YOU YOU'D YOU'RE YOUR Z ------------------------------------- End of TOM.DOC ------------------------